E-invoice

E-Invoice Austria: structured invoices explained clearly

An e-invoice is more than a PDF sent by email. In Austria, structured formats such as ebInterface matter because invoice data can be processed automatically. The topic is especially relevant for public-sector customers and many larger companies.

A PDF is not automatically an e-invoice

A PDF invoice sent by email is not the same as a truly structured e-invoice. Standardized formats make invoice data easier to transfer into accounting, approval, and payment workflows.

Use structured invoice data instead of a pure PDF archive

Consider formats such as ebInterface in the Austrian context

Treat automated processing as the goal of e-invoicing

Required invoice details still apply

Electronic invoices must contain the same tax invoice information as paper invoices. Traceability, archiving, and technical processing are also important so the document remains usable in daily work.

Capture required invoice details completely

Plan for archiving and readability

Keep e-invoicing connected to the regular invoice workflow

E-invoices for public administration

In Austria, electronic invoicing has been mandatory for transactions with federal offices since 2014. Other public-sector bodies must also be able to accept structured electronic invoices.

Check public-sector customer requirements

Clarify format, content, and submission before sending

Prepare invoicing software and export options early

Income-expense accounting

Basics of profit calculation using the cash-in/cash-out principle for Austrian businesses.

Invoice retention duties

Which invoices, receipts, and documents Austrian businesses should keep in an orderly way.

Small-business invoices

What small businesses should consider for invoices, VAT, VAT ID, and tax exemption.

Correct an invoice

How invoice errors, incorrect VAT, and missing formal details can be corrected in an orderly way.

Invoices, receipts, and payments in one workflow.

AI capture

Payment matching

Tax advisor export

A PDF is not automatically an e-invoice

A PDF invoice sent by email is not the same as a truly structured e-invoice. Standardized formats make invoice data easier to transfer into accounting, approval, and payment workflows.

Use structured invoice data instead of a pure PDF archive

Consider formats such as ebInterface in the Austrian context

Treat automated processing as the goal of e-invoicing

Required invoice details still apply

Electronic invoices must contain the same tax invoice information as paper invoices. Traceability, archiving, and technical processing are also important so the document remains usable in daily work.

Capture required invoice details completely

Plan for archiving and readability

Keep e-invoicing connected to the regular invoice workflow

E-invoices for public administration

In Austria, electronic invoicing has been mandatory for transactions with federal offices since 2014. Other public-sector bodies must also be able to accept structured electronic invoices.

Check public-sector customer requirements

Clarify format, content, and submission before sending

Prepare invoicing software and export options early

E-Invoice Austria: structured invoices explained clearly

A PDF is not automatically an e-invoice

Required invoice details still apply

E-invoices for public administration

Related pages

Income-expense accounting

Invoice retention duties

Small-business invoices

Correct an invoice

Invoices, receipts, and payments in one workflow.

E-Invoice Austria: structured invoices explained clearly

A PDF is not automatically an e-invoice

Required invoice details still apply

E-invoices for public administration

Related pages

Income-expense accounting

Invoice retention duties

Small-business invoices

Correct an invoice

Invoices, receipts, and payments in one workflow.