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Retention duties for invoices and receipts in Austria
Invoices, bank documents, business correspondence, and other records must remain orderly and traceable in Austria. Digital storage only helps when documents stay complete, readable, and findable.
Which documents are affected
Alongside books and records, documents such as invoices, bank receipts, bank statements, business papers, and other records can be subject to retention duties when they are relevant for taxes and duties.
Think about outgoing and incoming invoices together
Connect bank documents and invoices transparently
Avoid scattered business document storage
Electronic archiving
Digital retention is possible when documents can be reproduced completely, orderly, content-identically, and true to the original. A simple copy to an arbitrary storage device is not automatically enough.
Store digital documents readably and findably
Keep order and original fidelity in mind
Plan archiving as part of the invoice workflow
Deadlines and special cases
Accounting documents and invoices are generally subject to a seven-year retention period. Depending on special rules, longer periods can apply, for example for certain property documents or OSS-related services.
Know the seven-year period as the baseline
Check special retention periods for specific cases
Keep documents longer when proceedings are pending
Related pages
Small-business invoices
What small businesses should consider for invoices, VAT, VAT ID, and tax exemption.
Correct an invoice
How invoice errors, incorrect VAT, and missing formal details can be corrected in an orderly way.
Write a fee note (Honorarnote)
What belongs on an Austrian fee note and how freelancers create one cleanly.
Write a payment reminder
Payment reminders, dunning stages, default interest, and fees at a glance.